Customs

In response to inquiries from some of our leaders traveling from outside the U.S., here is information to help you prepare for your trip to our annual summit.

U.S. Customs and Border Protection website – Information about clearing customs and tips for international visitors

Contact for specific security questions – Aaron Sowinski, senior manager of global security, is available at asowinski@reedsmith.com or rssecurity@reedsmith.com for other travel safety or security concerns.

Travel Policy: please read prior to booking travel-

• The summit will start Thursday, June 25 at 8:30 AM and end at 12:30 PM on Friday, June 26, plan your travel accordingly. 

• Travel should be booked no later than May 29. Air travel booked after May 29 is subject to increased fares, and overages above the allowance will be a personal expense.

• Tickets and subsequent expenses should be paid for with your firm-issued credit card. If you do not have one, please use a personal credit card and seek reimbursement.

• Firm policy requires retreat flights to be reserved through firm-approved travel agencies to minimize risk. Personal rewards miles may not be used to reserve a flight for this summit.

• Upgrades: Travel allowances are set for standard economy for domestic travelers and premium economy for international travelers. Any upgrade to Premium Economy  is at your own expense even if the upgrade falls within the allowance. Agents will offer fares within our policy. Anything over the allowance will be at your own expense.

  • Southwest Airlines early-bird check-in fees will be reimbursed for all Southwest Airlines flights.
  • Preferred seats: The firm will cover seat preference fees, i.e., extra leg room, upgrade from center to aisle seat, etc. $100 per flight will be reimbursed, up to the actual cost. The preferred seat allowance does not pertain to cabin upgrades, such as a change from economy class to business class. Preferred seat fees are separate from the allowances in the grid.